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1991-03-08
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WELCOME TO THE FASTZIP MAIL INVOICE/STATEMENT PROGRAM
By
WESTCOAST SOFTWARE
The Postal Department is automating the sorting of Mail using
Optical Scanners and the New Postnet Barcode. If you mail a
certain quantity of First Class Letters and have the Bar Code on
the Letters your cost per Letter can be reduced from 29 cents to
23.3 cents. Even more you pre-sort or meet other qualifications.
No Permit is needed. If you do not qualify for a discount,
printing the Bar Code on your Letters will cause more
efficient, accurate and faster handling of the Letters you send
out. The Fastzip Mail Invoice/Statement prints the Bar Code on
Invoices and Statements for use in Window Envelopes. When you
Register you will receive this Program and Fastzip Mail combined to
Print the Bar Code on Envelopes,Shipping Labels,Address Labels,Post
Cards, Invoices and Statements. (Contact your Shareware Dealer for
the Fastzip Mail Program.)
The Fastzip Statement/Invoice program will print out very nice
looking Invoices or Statements on plain computer paper. The
program has the following features:
1. Automatically numbers the Invoices or Statements.
2. Multiplies number of Items by Unit Price and Totals.
3. Separates Taxable from Non Taxable Items.
4. Automatically subtracts discounts and adds Sales Tax.
5. You can type in name and address manually or
automatically from a 1000 Name/Address Database.
6. Prints New Postnet Bar Code above Address as per the
Postal Department regulations for use in Window
Envelopes.
CONDENSED INSTRUCTIONS
Select <4. Invoice> from the Main Menu and press <Enter>. The
Set Up section is where you enter your Company Name and Address
plus make all adjustments that are needed to print to your
specifications. The Set Up section looks like the following:
ENTER SET UP DATA!
1. Name :
2. Street :
3. City/State/Zip :
4. Optional 4th Line :
5. Sales Tax - Use Decimal Number : .06
6. Print Return Address on Statement : Y
7. Print Bar Code on Statement : Y
8. Line Feeds between Addresses : 4
9. Line Feeds between Statements : 10
10. Bar Code Print Passes. 1,2,3,4 Only : 2
11. Bar Code LF Epson 30/36 IBM 36 : 36
12. Bar Code Horizontal Space Adjust : 5
13. Adjust Left Margin for Addresses : 5
1. Save Data
2. Start Over
3. Main Menu
What Number ? _
1 to 4 - Enter the Return Address you want printed on the
Statement/Invoice. Use four lines if necessary.
5 - Enter Sales Tax to charge. Use a decimal number.
6 - Option to print Return Address on Statement/Invoice.
7 - Option to print Bar Code on Statement/Invoice.
8 - Adjustment for Line Feeds between Addresses.
9 - Adjustment for Line Feeds between Statements/Invoices.
10 - The Bar Code MUST be black enough for the Optical
Scanners to read. We recommend number 2 for good
ribbons. Increase the number of passes as the printing
gets lighter and replace the ribbon as soon as possible.
11 - If your printer is in the IBM Mode then use <36>. If
your printer is in the Epson mode and you are noticing
a slight loss of line feeds then change this number.
12 - This adjusts the Left Margin for the Bar Code.
13 - You can change the Left Margin for the Addresses to
use various Window Envelopes.
When you are finished entering Data, select <1. Save Data> from the
Sub Menu and press <Enter> to save the data to disk.
Select <5. Address Records> from the Main Menu and press <Enter>.
This will take you to the Address Record Section where you enter the
Name and Address Data you want to save to disk. Select <3. Enter
Data in a Record> and press <Enter>. The first prompt will ask for a
Record Number. Enter number 2 and press <Enter>. The next prompt
will ask for a Code. Fastzip Statement/Invoice only searches for a
Record by the Code you use on the Code Line. It can be a Zip Code,
Number or Last Name. For the time being just enter 1234 on the Code
Line and press <Enter>. Enter the Name and Address on the next 4
prompts. If you do not need the Optional 4th Line then just press
the <Enter> Key to skip. Enter the Zip Code ONLY on the Zip Code
Line. Do not use any Dashes or Spaces in the Zip Code. If you enter
a 9 digit Zip Code, then enter it as 917112506. Press <Enter> Key to
save the Data to Disk. When it asks for another record number just
press the <Enter> Key to return to the menu. Select <7. Main Menu>
and press <Enter> to return to the Main Menu. NOTE! You can not save
a Record without a Zip Code.
Select <1. Invoice> from the Main Menu and press <Enter>. A Bar Menu
will appear on the screen.
Select <Date/#/Terms> and press <Enter>. Type in Date and <Enter>.
Type in Invoice Number you wish to start with and <Enter>. Type in
Terms, Such as <Net Due 30 Days> and <Enter>. The Date/#/Terms are
saved and do not have to be entered again unless you want to change
them.
Select <Description> and <Enter>. Enter 100 in Qty and <Enter>. Type
in DISKS in Description and <Enter>. Type 1.00 in Unit Price and
<Enter>. Type a Y in Tax and <Enter>. If you did not want Tax on
this Item then you would just press <Enter>. Do not type a N. (If
you do not enter a number in Unit Price, you would now have the
option of entering the total in the extension column.) The extension
column will now show a Total and you will be returned to the Qty
prompt. Enter an M in Qty to return to the menu. When you return to
the Menu, you could select <Description> again and go back and
correct mistakes. You do not have to type in all new data. Just
press <Enter> on the Items you want saved or make changes. If you
made an Item Taxable by mistake then you must type in a C under Tax
to cancel it out. Press <Enter> until you are in an empty Qty and
enter an M and <Enter> to return to the menu.
Select <Continue> and <Enter>. Another Bar Menu will appear and
Totals will appear on the screen.
Select <Discount> and <Enter>. To give a Discount type in a
percentage as a decimal number. Type in .02 for 2% and <Enter>.
Select <Shipping> and <Enter>. Type in 5.00 and <Enter>. Select <Amt
Paid> and <Enter>. Type in 10.00 and <Enter>. Select <Message> and
<Enter>. Type in 'Thanks for your order Bill!' and <Enter>. If you
do not use the Discount, Shipping or Amt Paid, their names will not
be printed on the Invoice.
Select <Continue> and <Enter>. Another Bar Menu will appear and Ship
To: will appear on the Screen. You can type in a Name and Address
or just press <Enter> to skip.
Another Bar Menu will appear and Sold To will appear on the screen.
Select <Manl/Recd> and <Enter>. You now have three options. You can
type in Cash on the first line and Cash Sale will be printed o